Administrative Assistant-PR

San Juan, Puerto Rico

Overview

Seeking a motivated and organized Administrative Assistant to work in our innovative, highly respected, and dynamic engineering firm in San Juan, Puerto Rico. This position will wear multiple hats and handle a variety of tasks such as scheduling, data entry, marketing, purchases, running business errands, and assist with day-to-day office operations.

Responsibilities

Assist Project Managers in the daily administrative activities
Assist Project Managers in the procurement process (i.e., contacting suppliers, requesting quotes, purchases)
Assist with social media updates – Facebook, Twitter, LinkedIn
Translate content from Spanish to English or vice versa
Coordinate and work with the marketing department located in the NJ office and PR
Ability to maintain professional client relations and interact with vendors on the company’s behalf
Order and maintain stock of company marketing and office supplies
Prepare time and expense reports
Attend reception area, answering phone calls and email management
Coordination with the firm’s remote IT support team
Assist in accounting area as needed
Other administrative duties as assigned

Physical Requirements:

Continually required to stand, walk, and sit
Continually required to utilize hand and finger dexterity
Continually required to talk or hear
Continually utilize visual acuity to operate office equipment
Occasionally required to bend, stoop, and/or kneel
Occasionally required to lift and carry items less than 25 pounds

Experience

2+ years of office experience
Proficiency in Microsoft Office Suite
Must be able to multi-task and meet deadlines
Strong sense of responsibility and ability to complete tasks with minimal supervision and work well as part of a team
Must have excellent organization skills and strong attention to detail
Must have excellent written and verbal communication skills in both Spanish and English
Technical writing skills
Valid driver’s license and reliable means of transportation
Local travel required
Travel to project sites as needed
Certificate of Good Standing

Preferences

Bachelor’s Degree (preferred)

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

About the Company:

MFS is an independent and innovative consulting engineering and construction management firm headquartered in South Plainfield, New Jersey. We share a total commitment to excellence both internally and externally. Externally, we offer clients expertise in site/civil, structural, geotechnical and foundation, survey, geotechnical drilling, and construction management services. Internally, we offer excellent benefit packages to eligible employees that include Paid Vacation, Sick, and Holidays, Retirement Plan, Medical, Dental, Long-Term Disability Insurance, Life Insurance, Training, and Tuition Reimbursement. MFS is an EEO/AAP Employer

Notice to Third Party Agencies:

Please note that MFS, which is comprised of MFS Engineers and Surveyor, DPC, MFS Construction, LLC, MFS Consulting, LLC and MFS Consulting Engineers, CORP does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. Any unsolicited resumes, including those submitted to the HR Department or any job sourcing ad of MFS, in the form of an e-mail, fax, or mail will be deemed to be the property of MFS. In the event a recruiter or agency submits a candidate without a previously signed agreement and approved engagement request from MFS' HR Department, MFS reserves the unrestricted right to pursue and hire those candidate(s) without incurring any liability (financial or otherwise) to the recruiter, agency, and/or staffing firm.