Administrative Assistant-PR

San Juan, Puerto Rico


Seeking a motivated and organized Administrative Assistant to work in our innovative, highly respected, and dynamic engineering firm in San Juan, Puerto Rico. This position will wear multiple hats and handle a variety of tasks such as scheduling, data entry, marketing, purchases, running business errands, and assist with day-to-day office operations.


  • Assist Project Managers in the daily administrative activities
  • Assist Project Managers in the procurement process (i.e., contacting suppliers, requesting quotes, purchases)
  • Assist with social media updates – Facebook, Twitter, LinkedIn
  • Translate content from Spanish to English or vice versa
  • Coordinate and work with the marketing department located in the NJ office and PR
  • Ability to maintain professional client relations and interact with vendors on the company’s behalf
  • Order and maintain stock of company marketing and office supplies
  • Prepare time and expense reports
  • Attend reception area, answering phone calls and email management
  • Coordination with the firm’s remote IT support team
  • Assist in accounting area as needed
  • Other administrative duties as assigned

Physical Requirements:

  • Continually required to stand, walk, and sit
  • Continually required to utilize hand and finger dexterity
  • Continually required to talk or hear
  • Continually utilize visual acuity to operate office equipment
  • Occasionally required to bend, stoop, and/or kneel
  • Occasionally required to lift and carry items less than 25 pounds


  • 2+ years of office experience
  • Proficiency in Microsoft Office Suite
  • Must be able to multi-task and meet deadlines
  • Strong sense of responsibility and ability to complete tasks with minimal supervision and work well as part of a team
  • Must have excellent organization skills and strong attention to detail
  • Must have excellent written and verbal communication skills in both Spanish and English
  • Technical writing skills
  • Valid driver’s license and reliable means of transportation
  • Local travel required
  • Travel to project sites as needed
  • Certificate of Good Standing


  • Bachelor’s Degree (preferred)

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

About the Company:

MFS is an independent and innovative consulting engineering and construction management firm headquartered in South Plainfield, New Jersey. We share a total commitment to excellence both internally and externally. Externally, we offer clients expertise in site/civil, structural, geotechnical and foundation, survey, geotechnical drilling, and construction management services. Internally, we offer excellent benefit packages to eligible employees that include Paid Vacation, Sick, and Holidays, Retirement Plan, Medical, Dental, Long-Term Disability Insurance, Life Insurance, Training, and Tuition Reimbursement. MFS is an EEO/AAP Employer

Notice to Third Party Agencies:

Please note that MFS, which is comprised of MFS Engineers and Surveyor, DPC, MFS Construction, LLC, MFS Consulting, LLC and MFS Consulting Engineers, CORP does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. Any unsolicited resumes, including those submitted to the HR Department or any job sourcing ad of MFS, in the form of an e-mail, fax, or mail will be deemed to be the property of MFS. In the event a recruiter or agency submits a candidate without a previously signed agreement and approved engagement request from MFS' HR Department, MFS reserves the unrestricted right to pursue and hire those candidate(s) without incurring any liability (financial or otherwise) to the recruiter, agency, and/or staffing firm.