Recruiting Coordinator & Human Resources Assistant (Entry-level)

South Plainfield, New Jersey


Seeking Recruiting Coordinator/Human Resources Assistant for our South Plainfield, NJ office.

The Recruiting Coordinator/HR Assistant facilitates sourcing/headhunting for potential candidates, interviewing, and onboarding activities that lead up to the date of employment. The Recruiting Coordinator/Human Resources Assistant will also provide administrative and human resources support. This position reports to HR.

Interested candidates should include cover letter with salary requirements.


  • Develop, post, and maintain approved ads on multiple job boards and MFS’ website
  • Research and apply appropriate recruiting tools/techniques within an allocated budget
  • Source and pre-screen all potential new hires for NJ, NY, and PR offices, including identifying and evaluating passive applicants
  • Compile, review, and forward pre-hire documentation (transcripts, work samples, employment application, verify licensing, etc.)
  • Maintain resumes/applications for future employment possibilities and follow proper record retention schedules
  • Work directly with PMs to schedule interviews and maintain Outlook calendar with candidate appointments
  • Attend interviews with PMs
  • Responsible for drafting and extending approved offers/contracts to candidates
  • Verify and coordinate payment of employee job referrals
  • Identify, coordinate, and participate in career fairs and other recruitment events and involve the marketing department
  • Develop and maintain professional relationships with university career centers as a source to generate qualified applicants
  • Work with PMs and owners to forecast employment needs
  • Routinely review recruitment process to monitor costs, efficiency, and liability, and recommend changes or improvements
  • Maintain employee files and database
  • Support administration, coordination, and application of company-wide human resources policies, procedures, and practices
  • Work remotely with San Juan, PR office
  • Coordinate onboarding with HR, Payroll, and Admin.
  • Work with outside recruiters and temp agencies, when applicable
  • Other HR duties as assigned
  • Answer front desk phone calls as needed

Physical Requirements:

  • Continually required to stand, walk, and sit
  • Continually required to utilize hand and finger dexterity
  • Continually required to talk or hear
  • Continually utilize visual acuity to operate office equipment
  • Occasionally required to bend, stoop, and kneel
  • Occasionally required to lift and carry items less than 15 pounds


  • Must have a high school diploma or equivalent
  • 1-2 years’ of office experience
  • Some knowledge of best hiring practices
  • Strong written and verbal communication skills
  • Ability to represent company professionally while sparking conversation and interest at career fairs, etc. with potential hires
  • Computer savvy
  • Proficient in MS Office Suite
  • Ability to operate basic office equipment
  • Must be detail oriented with a high degree of accuracy
  • Solid time management and demonstrate excellent organizational skills
  • Must exercise sound judgment and maintain confidentiality
  • Must be self-directed and self-motivated to accomplish tasks
  • Must work well independently with limited supervision and work well as part of a team
  • Willingness to travel to and from career fairs in NJ and NYC and to satellite office in NYC, if needed
  • Valid driver’s license and means of transportation
  • Satisfactory completion of a background check


  • Spanish is a plus, but is not required
  • 1-2 years’ experience in recruitment and/or Human Resources
  • Recruiting experience in engineering/construction industry and/or technical positions
  • Knowledge of labor laws

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

About the Company:

MFS is ranked #79 on ENR's Top NYC Design Firm list and #18 Best Midsized Place to Work in NJ.

MFS is an independent and innovative consulting engineering and construction management firm headquartered in South Plainfield, New Jersey. We share a total commitment to excellence both internally and externally. Externally, we offer clients expertise in site/civil, structural, geotechnical and foundation, survey, geotechnical drilling, and construction management services. Internally, to those eligible, we offer excellent benefit packages that include: Paid Vacation, Personal, and Holidays, 401K, Medical, Dental, Vision, Disability Insurance (long and short), Life Insurance, Training, and Tuition Reimbursement. MFS is an EEO/AAP Employer.

Notice to Third Party Agencies:

Please note that MFS, which is comprised of MFS Consulting Engineers and Surveyor, DPC, MFS Construction, LLC, MFS Consulting, LLC and MFS Consulting Engineers, CORP does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. Any unsolicited resumes, including those submitted to the HR Department or any job sourcing ad of MFS, in the form of an e-mail, fax, or mail will be deemed to be the property of MFS. In the event a recruiter or agency submits a candidate without a previously signed agreement and approved engagement request from MFS' HR Department, MFS reserves the unrestricted right to pursue and hire those candidate(s) without incurring any liability (financial or otherwise) to the recruiter, agency, and/or staffing firm.